Monday, May 7, 2018

End of Year Tech Procedures, Part 1

image from pixabay.com
This week I'll cover a few tips for closing down the school year. Some tips will be specific to our school district, but most are just good practice.

Today's Topics: 


  • Google Takeout
  • Google Backup & Sync
  • Summer PC Cleaning
  • FLIP Cams & Webcams
  • School-issued Portable Devices


Links: 


  • Google Takeout: takeout.google.com 
  • Backup & Sync: www.google.com/drive/download/ 
  • Using Backup & Sync: youtu.be/dZvL4ZcsMMY

Script Episode 32

Download your files with Google Takeout

Google Takeout allows you to access and download your Google data—whether to import it to another service/location or just to create your own copy. Follow the instructions at takeout.google.com to download all your files, etc., and save them onto a flash drive to take with you.

Please remember that, if you leave employment with District #205 for any reason, your District GMail & all Google Drive files will be deleted and lost forever shortly after your last school day with us. Please make this a priority.

Please share this information with graduating Seniors and students who might be leaving the school district as well.


Google Backup and Sync 

Google Backup  and Sync allows you to Backup and sync your data in real time and gives you access to your PC data remotely.  Default is Desktop, Documents and Pictures, I like to add Downloads, this is where most internet files go. Visit www.google.com/drive/download and then, under Backup and Sync, click the “Download” button.




Please remember that, if you leave employment with District #205 for any reason, your District GMail & all Google Drive files will be deleted and lost forever shortly after your last school day with us. Please make this a priority.


Summer PC Cleaning 

Technology Department Staff will be cleaning as many classroom PC workstations as possible inside and out this summer. Please clear a space around your PC. Remove any personal items that are on or near the PC case, keyboard/mouse, and any other peripherals connected to the PC. If your PC is “hidden” inside a desk or cabinet, please make sure the doors are unlocked and the PC is accessible.


FLIP Cameras and Webcams

If you borrowed a webcam or FLIP Camera(s), please return them before you check out for the summer, or call/email me and I’ll come over to pick it up.

...even if it’s from last year…   ...or the year before… 

Those were loans, not gifts.  You can borrow them again next year, I promise.


Portable Computing Devices (District-issued)

Any district-owned Windows PC laptop computer, iPad, cellular phone, etc., that was issued to you should be returned to your building principal for storage during the summer months. For Chromebooks purchased with building-level funds, please check with your principal about using these over the summer.

  • Principals: Check with Technology Director Rick Lawsha
  • Special Education staff should refer to directions provided by the Director regarding end-of-year procedures for the portable devices they have issued.
  • Make sure each laptop is shut down properly and completely. If you see any lights at all, it’s not shut down completely yet.
  • Unplug each laptop’s power cord from wall outlets or power strips.
  • Close each laptop’s lid completely.
  • If bags/carrying cases are available and will accommodate, place the laptop and its power cord, mouse, etc., inside & zip it closed. 
  • NOTE: Power cables DO NOT fit inside many Chromebook cases!
  • Check to see if your building principal has any further instructions about summer storage, batteries, etc.
  • Return any extra charging units to the Technology Department.


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