Friday, November 11, 2016

Assigning Action Items in Google Docs

Earlier this week, Google updated Docs, Sheets, and Slides to allow increased collaboration. You can now assign action items to specific individuals for their attention/follow-up. This will be great for team or department meeting notes, or committee or cadre meeting minutes, etc.

There are 2 ways to use this new feature:
  • In Docs: Type the phrase Todo or AI (for Action Item) … OR …
  • In Docs, Sheets, and Slides: Highlight a phrase, cell, or slide, click the Comments button (upper right) to create a comment, and start typing the person’s email address - once the address pops up, select that person and you’ll have the option of assigning the task to them

Either method will notify that person that there is something needing their attention inside the file. It will also share the file with them so they can view & edit. When complete, that person can mark the task done as needed. 
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Read New time-saving features in G Suite for Education, from The Keyword - Google's blog about Google 

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