- Open Outlook.
- If you use Outlook 2007, click the little down-triangle next to New and select Distribution List.
- If you use Outlook 2010, click New Items, point to More Items and select Contact Group.
- First, give your group a name, like “Math 2nd Period” or “Parents 2012,” etc. Think a little about how you name it, so that typing it in later will be easier.
- Click the Add Members button.
- If you are adding parent email addresses for the first time, you can type them in one-by-one by selecting the New Email Contact option.
- If you already have the email addresses entered as Contacts in Outlook, select the From Outlook Contacts option.
- If you are creating a list of employees within our District, select the From Address Book option. Make sure you are looking at the Global Address List.
- Save the group when you’re done.
Thursday, December 20, 2012
Outlook Contact Groups & Distribution Lists
It’s fairly easy to send a message to one or two persons, but what if you want to send a message to an entire team, grade level, or all the parents of students in your class? That’s when you need to make a Contact Group or a Distribution List, depending on which version of Microsoft Outlook you use…
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